How to Use an AI Assistant That Prepares Work Before You Ask
Your team has AI tools, but people still do the prep work themselves. Here is how a proactive assistant changes that, step by step, with examples by role.
What is a proactive AI assistant?
Most AI tools wait for you. You figure out what needs to be done, open the tool, explain the context, and check the output. A proactive assistant takes the first step. It notices the work coming up and prepares a draft before anyone asks.
Jin is built this way. It reads the email, calendar, chat, and files your team connects, finds work that repeats, and prepares it for review. Nothing is sent without a person's approval.
How to start, step by step
Step 1: Pick one task that keeps coming back.
Good first tasks repeat every week and live in email or calendar. Meeting prep, status updates, and follow-ups are common starting points.
Step 2: Connect the tools you already use.
Each person connects their own account. Your admin chooses which teams and tools are in, and can exclude any folder, channel, label, or team.
Step 3: Review, edit, or skip what Jin prepares.
Every response is feedback. A small edit teaches Jin more than a full rewrite, and skipping a suggestion keeps it focused on work that matters.
Step 4: Let improvements spread.
When one person improves a result, Jin can carry that improvement to others doing similar work, after an admin reviews it. The way of doing the task is shared, not anyone's emails or files.
Want to see it on your team's work?
- One team, one task to start
- No prompts to learn
- Your data is never used to train AI models
Examples by role
A brief before every customer call
Jin pulls together the last conversation, open questions, and a suggested next step.
What works: Read the brief, adjust one line, walk into the call ready.
The weekly status update
Jin gathers what moved this week from threads and meetings and drafts the update.
What works: Edit the draft instead of starting from a blank page.
Agendas from past conversations
Jin drafts an agenda based on the threads that led up to the meeting.
What works: Confirm with the executive and send.
FAQ
Do employees need to learn prompts?
No. Jin suggests the work. People check it and approve it.
Does my manager see what Jin finds for me?
No. What Jin finds goes to the employee. Jin does not score or rank people.