How to Stop Preparing for Meetings by Hand
Meetings are short. The prep before them is not. Here is how to hand the brief and the agenda to an assistant and keep only the review.
Why does meeting prep take so long?
Because the context is spread out. The last email thread, the notes from the previous call, and the open question someone asked in chat all live in different places. Someone has to find them and put them in one view before every meeting.
What should a good meeting brief include?
Who is attending, what was said last time, what is still open, and a suggested next step. Anything longer than that tends to go unread.
How does this work for customer calls?
Jin prepares a brief before each customer call from the conversations your rep has connected. It lists the last conversation, open questions, and a suggested next step.
Want to see it on your team's work?
- One team, one task to start
- No prompts to learn
- Your data is never used to train AI models
How do assistants use it for agendas?
Jin drafts an agenda from the threads that led up to the meeting. The assistant confirms it with the executive and sends it. Nothing goes out without that approval.
What about back-to-back days?
On a full calendar, Jin prepares a brief for each meeting so the day can be reviewed in one place. Each brief notes what is still open before the meeting starts.
How do I start?
Step 1: Connect your calendar and email.
Each person connects their own account. Your admin decides which teams and tools are in.
Step 2: Review the first briefs.
Approve, edit, or skip. Every response is feedback.
Step 3: Keep what helps.
After a few weeks, look at how often briefs were used and how much editing they needed.
FAQ
Does Jin join or record my meetings?
No. Jin prepares from the email, calendar, chat, and files you connect. It never records your screen.
Can I exclude certain meetings or threads?
Yes. Your admin can exclude any folder, channel, label, or team.